Jobs | Administrative Assistant

Responsibilities 

• Help steward the Lead Pastor’s time and tasks:

  • Set up meetings and training events (Lead Pastor should just be able to focus on teaching and building relationships instead of set-up or attendance)

  • Communicate with individuals on behalf of the Lead Pastor and deal with communication follow-up

  • Communicate and schedule with ministry teams on behalf of the Lead Pastor

  • Screen messages by filtering and responding to all forms of communication quickly while preventing irrelevant or unnecessary information from reaching the Lead Pastor

  • Block off uninterrupted sections of the Lead Pastor’s calendar

  • Review and manage the weeks ahead to gauge busyness and avoid potential conflicts

  • Coordinate logistics for meetings and travel for the Lead Pastor

• Accurately organize and manage administrative tasks:

  • Demonstrate proactivity by taking initiative to address tasks without being asked

  • Support all meetings that the Lead Pastor is responsible for leading by coordinating with the Lead Pastor on agendas, note-taking, and follow-up communication and tasks

  • Manage Purchase Orders and filing for Lead Pastor

  • Manage church software (must be able to learn new software and use standard software like Microsoft, etc.)

  • Manage Master Calendar, Events, and Groups in the church’s software

  • Keep church office supplies stocked

  • Help with follow-up and filing from meetings (staff, deacons, elders, school, etc.)

  • Help manage membership data (transferring membership letters, maintaining database, etc.)

  • Help track guest connection and member engagement

• Help with communication:

  • Answer phones and direct people to appropriate staff member

  • Answer questions for people that contact the office or take messages when appropriate

  • Schedule baptisms 

• Help manage some church events and assist other staff members when needed

• Able to do other duties as assigned